You already have SOPs (you just don’t call them that). When most business owners hear “SOP,” they picture a boring corporate manual that gathers dust in a drawer.
But guess what… you’re already creating SOPs in your business. They just live in random places:
- That Slack thread you copy-paste every time a client asks the same question
- The draft email you tweak and resend for onboarding
- The checklist you scribbled on a Post-it before launching something new
- Even the voice note you keep re-recording to explain the same task to your VA
They’re all systems. Just messy ones.
Why this matters
You have SOPs, but they’re scattered, inconsistent, and hidden.
This leads to:
- Repeating yourself instead of reusing.
- Team members (or future team members) don’t know where to look.
- Spending mental energy reinventing the wheel for tasks you’ve already solved.
How to make hidden SOPs work for you
Step one isn’t “create a 50-page SOP library.” It’s much simpler:
- Spot them. Notice the things you repeat: emails, messages, checklists, notes.
- Centralise them. Move them into one place (ClickUp, Notion, Google Drive- whatever you actually use).
- Tidy them up. Turn “messy draft” into a clear, step-by-step guide or template.
- Use them. Share with your team or even with future you, so you’re not reinventing from scratch.
The real win
When your “hidden SOPs” become intentional SOPs, you suddenly:
- Save hours on repeat tasks
- Hand things off with zero stress
- Deliver a smoother, more consistent client experience
It’s not about becoming corporate. It’s about making your business easier to run AND giving your brain a break.
Want a shortcut?
If you don’t want to spend hours digging through Slack and email to find your hidden SOPs, I’ve done the heavy lifting for you.
👉 Grab the 40 SOP Template Bundle: ready-to-go templates you can drop straight into your business and start using today.
