Planning a retreat can feel exciting and overwhelming in equal measure. One minute you’re picturing beautiful locations and meaningful conversations. The next, you’re buried in logistics, pricing decisions, and a growing sense that this might be more complicated than you expected.
I’ve been in your shoes, but I’ve also supported countless other founders to plan, fill and deliver successful retreats.
That’s exactly where professional retreat planning services come in.
If you’re planning your first retreat, or want your next one to feel calmer, more organised, and financially sound, working with a retreat planning consultant can make all the difference. Not just to the success of the retreat itself, but to how you experience the process.
I offer retreat planning services for founders, coaches, and consultants hosting retreats in Spain and across Europe, helping them turn ideas into well-structured, stress-free experiences that actually work.
What Are Retreat Planning Services?
Retreat planning services go far beyond venues and schedules.
At their best, they combine:
- Strategic planning
- Operational structure
- Profit forecasting
- Guest experience design
- Sell-out marketing strategy
A retreat planning consultant looks at the whole picture. Not just what happens during the retreat, but how you’re going to fill those spaces and make money.
This is especially important if you’re hosting a retreat in the UK or Europe, where logistics, local suppliers and travel considerations can quickly become overwhelming without support.
Who Are Retreat Planning Services For?
My retreat planning services are designed for people who want to do this properly, without burning themselves out.
They’re ideal if:
- You’re planning your first retreat and don’t know where to start
- You’ve hosted before and found it stressful or chaotic
- You want your retreat to be profitable, not just a passion project
- You’re running a business alongside planning the retreat
- You value structure, clarity, and calm
Many of my clients are UK-based or European founders hosting retreats in Spain or Europe. They want a trusted local consultant who understands both the lifestyle side and the operational realities. Having llived in France and Spain (as well as South Korea!) I know my way around international logistics.
Why Work With a Retreat Planning Consultant in Europe?
Planning a retreat in Europe is an incredible opportunity. It’s also where things can easily go wrong without the right guidance.
Working with a Europe-based retreat planning consultant means:
- You get realistic advice about locations, timelines, and logistics
- You avoid underpricing or overcommitting
- You plan around travel, seasons, and guest expectations
- You have someone thinking ahead while you focus on your clients
Living in Spain and hosting retreats here myself, I understand the practicalities that don’t always show up in online courses or generic checklists.
What My Retreat Planning Services Include
My approach to retreat planning is strategic, structured, and human-first. I don’t overwhelm you with endless documents or leave you to figure things out alone.
Depending on the level of support you choose, my retreat planning services can include:
Strategic Retreat Planning
- Clarifying your retreat concept and goals
- Defining the transformation for your guests
- Creating the marketing strategy
Pricing and Profit Planning
- Mapping all retreat costs
- Setting realistic, profitable pricing
- Avoiding common financial mistakes
Structure and Schedule Design
- Designing the flow of the retreat
- Balancing sessions, rest, and connection
- Creating a schedule that works for you and your guests
Systems and Organisation
- A personalised retreat planning process
- Clear timelines and task lists
- Centralised guest and supplier information
Ongoing Planning Support
- Slack-based support while you plan
- A calm sounding board for decisions
- A post-retreat debrief to refine things for next time
The goal is simple. You feel clear, organised, and confident. Nothing is left to chance.
The Difference Between Retreat Planning Services and DIY Planning
Many people start out trying to plan a retreat on their own. That works up to a point. Then the questions start stacking up.
Am I charging enough?- probably not, but what is the right price point?
Have I forgotten something important?- most likely, but you won’t know until it’s too late
What happens if a guest cancels?- strong terms and conditions are a non-negotiable
How do I make this feel professional, not scrappy?- looks easy, in practice it’s a true skill to learn
Retreat planning services remove that mental load. You don’t have to Google everything or second-guess every decision. You get experienced guidance, structure, and reassurance that what you’re building makes sense.
For most clients, that alone is worth the investment.
Retreat Planning Services in Spain and Europe
Europe offers some of the most beautiful and accessible retreat locations in the world. Spain in particular is ideal for retreats thanks to its climate, transport links, and relaxed pace of life.
I work with clients planning retreats in:
- Spain
- UK
- Popular European retreat destinations
Whether you’re based in the UK, Europe, or elsewhere, having a consultant who understands the European retreat landscape can save you time, money, and stress.
Is It Worth Investing in Retreat Planning Services?
If your retreat matters to you, the answer is usually yes.
A well-planned retreat:
- Feels calm instead of chaotic
- Supports your business finances rather than draining them
- Creates a powerful experience for your guests
- Leaves you proud of what you’ve hosted
Retreat planning services help you get there without sacrificing your wellbeing in the process.
Ready to Plan Your Retreat With Clarity and Calm?
If you’re planning a retreat and want expert support from someone who understands both strategy and lifestyle, I’d love to help.
You can explore my retreat planning services and see which option fits best here:
👉 https://olivier-consultancy.co.uk/retreat-planning-consultancy/
Whether you’re at the idea stage or already booking venues, we can turn your retreat into something that works smoothly, profitably, and with far less stress.
